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Privacy Policy
At Staff X, safeguarding your personal data is central to our commitment to integrity, transparency, and trust. This Privacy Policy explains what information we collect, how we process and protect it, and the rights you have over your data.
This policy applies to all Staff X brands, entities, and global operations, including our websites, digital platforms, and services in Australia, New Zealand, the United States, the United Kingdom, and other regions where we operate.
1. Information We Collect
We collect personal information necessary to provide services, manage relationships, and meet legal obligations.
From Clients & Prospects:
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Company name, industry, and size
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Contact person’s name, job title, email, and phone number
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Business requirements or project details
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Billing and invoicing information
From Job Applicants:
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Full name, address, email, and phone number
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CV/resume, employment history, and qualifications
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Professional references and skills assessments
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Additional details provided during interviews
From Website & Digital Platforms:
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IP address, browser type, and device information
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Browsing patterns and engagement data via cookies
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Interaction with emails, ads, or online forms
From Third-Party Sources:
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Referrals from clients, employees, or recruitment partners
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Data from professional networking sites (e.g., LinkedIn)
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Publicly available business information
2. How We Use Your Information
Your data is processed for:
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Delivering contracted services or products
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Managing recruitment, onboarding, and HR processes
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Communicating updates, offers, and service information (with consent)
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Conducting analytics to improve service delivery
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Meeting legal, contractual, and compliance obligations
We do not sell personal information and only share it with trusted service providers or affiliates necessary to fulfill services.
3. Data Retention
We keep personal information for only as long as needed:
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Clients: Retained for up to 5 years post-engagement unless otherwise requested
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Job Applicants: Retained for up to 2 years after application or employment ends unless deletion is requested
You may request deletion or a copy of your personal data at any time by emailing privacy@mystaffx.com.
4. Security Measures
We implement global-standard data protection safeguards including:
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Encrypted data storage and secure transmission protocols
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Role-based access control for authorized personnel only
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Continuous monitoring of systems for vulnerabilities
We comply with applicable regulations such as GDPR, the Philippine Data Privacy Act, CCPA, and other relevant laws. While we use advanced security measures, no system can guarantee 100% protection.
5. Cookies & Tracking Technologies
We use cookies and similar tools to:
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Enhance website performance and personalization
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Analyze user behavior for service improvements
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Deliver targeted content and advertising
You can manage cookie preferences via your browser settings, but some site features may not function optimally.
6. Your Data Rights
Depending on your location, you may have the right to:
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Access, correct, or update your personal data
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Request deletion of your data
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Restrict or object to data processing
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Receive a portable copy of your data
To exercise these rights, contact privacy@mystaffx.com. We aim to respond to all verified requests within one month.
7. International Data Transfers
As a global company, Staff X may transfer your data across countries to deliver services. We ensure that all cross-border transfers comply with applicable privacy laws and include adequate safeguards.
8. Updates to This Policy
We may update this Privacy Policy periodically. Any changes will be posted on our website with an updated “Effective Date.” Material changes will be clearly communicated to affected users.
